Central Ohio Association of School Nurses

1. Maintains active membership in COASN, meeting all eligibility requirements for active membership.
2. Understands and agrees to fulfill the duties assigned while serving the term of office or term of appointment.
3. Possesses voting status on the Board.
4. Attends all meetings of the Board of Directors.
5. Is familiar with the current COASN Strategic Plan and their identified responsibilities.
6. Transfers all property and records of the Association at the end of office or term of appointment to successor at or prior to the first Board meeting following election or appointment.
7. Meets with their predecessor to review their job description at or prior to the first Board Meeting following election or appointment. Reviews job description in COASN Board member handbook.
8. Is familiar with the Robert’s Rules of order, newly revised.

Executive Committee

This committee consists of the President, President-elect, Vice-President, Secretary, Treasurer, and OASN Representative.

The Executive Committee has the authority to conduct business that requires immediate attention or action that may occur between scheduled meetings of the Board of Directors. The Executive Committee submits a report of actions taken to the Board of Directors. Four (4) members of the Executive Committee constitute a quorum.

The President-Elect Shall:

1. Attend all meetings of the Board of Directors, and Executive Committee.
2. Serve as chair of the Nominations Committee.
   • Prepare a ballot with a slate of candidates for office to be presented to the membership prior to the spring meeting.
3. Serve on the Finance and Advocacy Committee.
4. Perform other duties as delegated by the President.
5. Preside over meetings in the absence of the President.
6. Succeed to the unexpired term of the President in the event the President is unable to serve or fulfill the duties of the office and serves the term for which elected.
7. Prepare and post electronically a report of activities one week in advance of scheduled board meetings.
8. Prepare and publish an annual summary report prior to the spring membership meeting. Provide electronically to membership.
9. Participate in the annual review of the strategic plan.
10. Review the Board of Directors handbook and recommend revisions to the Board of Directors.
11. Mentor successor.
12. Preserve documents for the archives.

Term of office: One (1) years as President- Elect; progresses to term as president for one (1) year. The President-Elect is elected annually.

Since President position progresses from President-Elect….

The President Shall:

1. Provide leadership in the development and attainment of the mission and goals of COASN.
2. Preside over all meetings of the Association, the Board of Directors and the Executive, Professional Issues, and Advocacy Committees.
3. Send notices 10-12 days prior to all meetings with request for “new business” agenda items. Prepare agendas for all Board meetings and the spring meeting of the membership. Agendas will be posted electronically one week prior to scheduled meetings, and as soon as possible for unscheduled meetings.
4. Receive committee reports.
5. Appoint the chairpersons of the following committees: Membership, Advocacy, Research and Awards, and Public Relations subject to the approval of the Board of Directors
6. Appoint special committees as deemed necessary to carry out the work of the Association subject to the approval of the Board of Directors.
7. Appoint member to serve as Fundraising chairperson within the finance committee. Appoint member to serve as Hospitality chairperson within the Programs Committee. Appoint member to serve as Legislative chairperson within advocacy committee.
8. Serve as an ex-officio member of all strategic, standing and special committees except Nominations Committee.
9. Facilitate and encourage an exchange of ideas on school health and school nursing among COASN members.
10. Respond to requests for assistance from COASN members and communicate pertinent information to the membership.
11. Encourage Association representation and/or involvement with allied health or educational groups.
12. Recommend and plan for actions to promote school nursing.
13. Review the COASN strategic plan annually with the members of the Executive Committee.
14. Prepare and post electronically a report of activities one week in advance of scheduled board meetings. Prepare and publish an annual summary report prior to the spring membership meeting. Provide electronically to membership.
15. Support the goals of COASN and perform all duties as may be assigned by the Board.
16. Recognize the Board of Directors at the spring meeting/banquet.
17. Mentor successor.
18. Preserve documents for the COASN archives to be uploaded electronically.
19. Upon election, the new President will communicate with the Membership Chair to revise and provide a welcome membership letter for new and renewed members.
20. Serve as the installing officer for the new Board of Directors and elected officers at the annual meeting.
21. Serve as chair of Advocacy Committee.
22. Have access to the current method for sending electronic alerts to the membership.

Term of office: (1) year, succeeding from President-Elect position.

The Secretary Shall:

1. Attend all meetings of the Board of Directors, and Executive Committee.
2. Record the proceedings of all Board of Directors meetings, Executive Committee meetings and the special meetings of the COASN membership.
3. Conduct correspondence as directed by the President and Board of Directors.
4. Receive reports.
5. Post copies of the minutes of meetings electronically as soon as possible and at least one week prior to next meeting.
6. Support the mission and goals of COASN and perform duties as may be assigned by the President or the Board of Directors.
7. Update and post to electronically a current Board of Directors roster by first fall board meeting and update as needed.
8. Participate in the annual review of the COASN Strategic Plan.
9. Prepare and post to electronically a report of activities one week in advance of scheduled board meetings. Prepare and publish an annual summary report prior to the spring membership meeting. Provide electronically to membership.
10. Assist the Vice President with registration at general membership meetings.
11. Mentor successor.
12. Send electronic news Alerts to membership as requested by president or executive board.

Term of office: Two (2) years, elected in the even-numbered years.

The OASN Representative Shall:

1. Attend all meetings of the COASN Board of Directors, and Executive Committee.
2. Attend all meetings of the OASN Board of Directors.
3. Serve as elected representative from COASN to the OASN Board of Directors.
4. Submit a report of the region’s activities and concerns to OASN.
5. Serve as liaison between COASN and OASN.
6. Maintain an active membership with COASN and OASN.
7. Communicate the proceedings of the OASN Board of Directors meetings to COASN membership.
8. Notify the OASN President and the Regional President if unable to attend Board of Directors meeting and arrange to send a substitute.
9. Perform duties as directed by the OASN President and Board of Directors.
10. Serve as a voting member of the OASN Board of Directors.
11. Participate in the annual review of the COASN and OASN strategic plans.
12. Mentor Successor.
13. Preserve documents for the OASN and COASN archives.
14. Collect and communicate names of attendees to NASN national conference to the NASN director, OASN president and OASN executive director.
15. At the OASN summer board meeting each year, the regional representatives should be advised of potential regional donations that could be made to OASN and NASN for upcoming fiscal year (i.e., baskets for Ohio School Board Association Trade Show, OASN basket, NASN basket, etc.)
16. Prepare and submit an annual report to the OASN Executive Director for electronic posting prior to the annual membership meeting
17. Provide the OASN Executive Director updated membership forms each September for use in recruiting new members for the region when exhibiting at conferences.
18. Provide the OASN Membership Chair with updated membership lists at least twice annually.
19. Serve as a member of the OASN Public Relations and Nominating Committees.
20. Post activities, awards, etc. on the OASN Facebook.
21. Submit Regional continuing education events for posting on the OASN website.
22. Support the mission and goals of COASN and perform duties as may be assigned by the COASN President or the Board of Directors.
23. Prepare and post electronically a report of activities one week in advance of scheduled board meetings. Prepare and publish an annual summary report prior to the spring membership meeting. Provide electronically to membership.
24. Represent COASN at OASN annual business meeting. Introduce region and give a count of voting members present during meeting. Term of office: Two (2) years. Elected in Even-numbered years.